CO Emails from CEF

From: Nicole Domingues <ndomingues@chemed.org>
Sent: Wednesday, January 22, 2025 2:01 PM
Subject: Challenge Organizer Day of Training

Good Afternoon Challenge Organizers-

Thank you to those who attended today’s Day of Training! No worries, if you couldn’t attend, we have you covered.

As promised, here are the resources from today’s session:

• Training Recording  
• Slide Deck: Attached to this email

If you have any questions or need further support, please don’t hesitate to reach out.

We appreciate your time, energy, and dedication to making a positive impact in your community. Your commitment inspires us, and we’re so grateful to have you as part of this impactful journey.

Warm regards,

_______________________________________________________________________________________________________________________________________________________________________________________________________

From: Nicole Domingues <ndomingues@chemed.org>
Sent: Thursday, January 16, 2025 9:11 AM
Subject: Challenge Registration Closed and Next Steps
Importance: High

Dear Challenge Organizers,

We hope you are doing well and excited that registration for the Challenge is officially closed. All your registration data sheets have been finalized and made stagnant. While you are now welcome to make notes, edits, or changes to your sheet as needed, please do not add any new participants without first reaching out to us. If you’ve been working with a contact who missed the registration deadline, let us know so we can guide you through the necessary steps to include them.

In light of recent weather events and school closures, we’ve extended the Team Submission deadline for Team Coordinators to January 22nd. Throughout this week and next, we’ll be uploading Team Composition Sheets (listing each student’s name and team assignment) and Participant Agreements into your folder as they are cataloged.

Your next step is to connect with your Team Coordinators to share information about your Regional Challenge. To help with this, we’ve attached an email template you can customize as needed.

Lastly, don’t forget about the Day of Training next week, January 22^nd at 1 PM EST

! Many of you have asked if some of your volunteer leads can join, and we’re happy to confirm that they are welcome to attend. A recording of the training will be sent out on Thursday for anyone unable to participate live.

Thank you for your dedication and hard work! We truly appreciate everything you do to make this program successful.

Best regards,

_______________________________________________________________________________________________________________________________________________________________________________________________________

From: Nicole Domingues <ndomingues@chemed.org>
Sent: Monday, January 13, 2025 2:13 PM
Subject: Reminder: Registration Extension Closes January 15th
Importance: High

Dear Challenge Organizers,

Just a friendly reminder that our extended registration window closes in 2 days—on January 15^th (Registration link: https://bit.ly/4eryk0U)! If you’d like to do one final push to encourage registrations, feel free to use the post we’ve created summarizing what the Regional Challenge looks like.

Here are the links to our social media posts for easy sharing:

Instagram: https://www.instagram.com/reel/DEpqkPMtWA0/?utm_source=ig_web_copy_link&igsh=MzRlODBiNWFlZA==

Facebook: https://www.facebook.com/reel/505039262068001

LinkedIn: https://www.facebook.com/reel/505039262068001

You can also use our YouTube Short link to create your own custom post:

https://youtube.com/shorts/IG4CbYCRlzQ?feature=share

Later this week, I’ll send out another email with details on how and what to communicate with Team Coordinators, but in the meantime, please double-check the details for your Challenge on our website to ensure everything is accurate.

Thank you for all your hard work and dedication—I can’t wait to see what this year’s Regional Challenges bring!

Best regards,

_______________________________________________________________________________________________________________________________________________________________________________________________________

From: Nicole Domingues <ndomingues@chemed.org>
Sent: Thursday, January 9, 2025 2:02 PM
Subject: Regional Challenge Questions – CONFIDENTIAL
Importance: High

Dear Challenge Organizers,

Thank you for submitting your Pre-Event form! We’re excited to help you prepare for your Regional Challenge and ensure everything runs smoothly.

Attached to this email, you’ll find the following key materials:

• The Challenge Slide Deck – Contains all the questions for your Challenge.
• Scoring Key – A step-by-step guide for judges to score each question.
• Tiebreaker Questions – For use if needed during the event.
• Pronunciation Guide – Assists the moderator with correct word pronunciations (also included in the notes section of the Slide Deck this year!).

To maintain the integrity of the Challenge questions, these materials will not be posted on the Organizer Website. As a reminder, please do not share access to the questions or the Organizer Website with Team Coordinators.

On the Organizer Website, you’ll also find a variety of customizable resources to help plan your event, including:

• Certificates (an Adobe Publisher version of this year’s certificate is attached for your convenience)
• Table numbers
• Programs (updated later this week)

We deeply appreciate your dedication to making this year’s Challenge a success and are here to support you every step of the way. If you have any questions or need assistance, don’t hesitate to reach out.

Best regards,

_______________________________________________________________________________________________________________________________________________________________________________________________________

From: Nicole Domingues <ndomingues@chemed.org>
Sent: Tuesday, January 7, 2025 3:36 PM
To: Nicole Domingues <ndomingues@chemed.org>
Subject: Registration Extended to Jan 15 & Pre-Event Forms Due Tomorrow
Importance: High

Dear Challenge Organizers,

Happy New Year! I hope you’re as excited as we are about the upcoming Regional Challenges.

This is a quick reminder that tomorrow is the deadline to submit your Pre-Event form. Please take a moment to visit our Challenge Location website to ensure your event is listed exactly as you’d like, with the correct date and day.

We’ve also extended Team Coordinator registration to January 15^th, so double-checking your event’s information might be just what’s needed to encourage a few more participants to register! Registration link: https://bit.ly/4eryk0U

For those who submit their Pre-Event form by the deadline, I’ll be following up soon with this year’s materials, including:

• The Challenge Slide Deck – with all the questions
• Scoring Key – step by step guide for the judges to use for scoring each question
• Tiebreaker questions – if needed
• Pronunciation guide – helps the moderator know how to read the words (also added into the notes of the Slide Deck this year!)

Additionally, we’ll be hosting a Day of Training on January 22nd at 1 PM EST (invite attached) to help you prepare for your event. Mark your calendars—we’ll share more details soon!

Thank you for your dedication and all the hard work you’ve put into making this year’s Challenge a success. I know it’s going to be an amazing year for the You Be The Chemist Challenge!

Best regards,

_______________________________________________________________________________________________________________________________________________________________________________________________________

From: Nicole Domingues <ndomingues@chemed.org>
Sent: Tuesday, December 17, 2024 11:26 AM
Subject: Registration Countdown: Encourage Teams to Join Before December 20th

Dear Challenge Organizers,

As we approach the December 20th registration deadline (Registration Link: https://bit.ly/4eryk0U), we want to thank you for your continued efforts in recruiting teams for the Challenge! While registration officially closes on the 20th, we will leave it open during the holidays and into the new year. If anyone asks about registering after the deadline, let them know you’ll make an exception for them—it’s our little holiday secret! 😉

Here are a few important reminders:

1. Continue Recruiting: Feel free to keep reaching out to potential teams over the holidays. Every new team is a step closer to an even more exciting Regional Challenge!
2. Stay Engaged with Registered Teams: Touch base with your Team Coordinators with a quick “Happy Holidays” message. Let them know how excited you are to celebrate them and their students at the Regional Challenge.
3. Check Your Registration Sheet: Be sure to refresh your sheet regularly to see the most up-to-date list of registrants.

Finally, a reminder that today is our last Team Coordinator training of the year—a live Q&A session at 4 PM EST. This is a great opportunity for coordinators (or potential coordinators!) to ask questions and get ready for the Challenge. Feel free to invite anyone you think may benefit from attending.

Thank you for everything you do to make the Challenge a success. Wishing you and your families a joyous holiday season!

Warm regards,

_______________________________________________________________________________________________________________________________________________________________________________________________________

From: Nicole Domingues <ndomingues@chemed.org>
Sent: Wednesday, December 11, 2024 8:54 AM
Subject: Registration Countdown: Encourage Teams to Join Before December 20th

Dear Challenge Organizers,

The countdown is on! Registration for the Challenge closes on December 20th, and we don’t want anyone to miss out on this incredible opportunity.

If you have contacts who are still considering participating, now is the perfect time to reach out and encourage them to register their teams. Let them know this is their chance to be part of an engaging, team-based STEM competition that builds essential skills for academic and future success. Registration link: https://bit.ly/4eryk0U

Don’t forget to continue checking your Registration Sheet and touching base with your registered Team Coordinators to keep them engaged and excited as we head into winter break. Your support now helps set the stage for their success in the Challenge.

As a reminder, we shared the recording link for our recent Organizer Virtual Office Hours

, which you can use to revisit key details and share with any interested parties. Additionally, we’ll be hosting a Team Coordinator Training on December 17th at 4 PM EST. This session is a live Q&A, designed to support student teams as they prepare for the Challenge.

Let’s work together to ensure no one misses this fantastic opportunity. If you have any questions or need further assistance, please don’t hesitate to reach out.

Thank you for your continued support and efforts in making the Challenge a success!

Best regards,

_______________________________________________________________________________________________________________________________________________________________________________________________________

Good Afternoon, Challenge Organizers-

Thank you to those who attended yesterday’s virtual office hours. If you were not able to make it, you can find the recording here: https://youtu.be/E1fBmoPz8gA.

During the meeting we shared the following links as reminders:

• Organizer Website
  • Where you find your registration data and everything else you need
  • https://www.chemed.org/organizer-website/
• Organizer Checklist
  • Updated and sent out recently; be sure to take a look at things you can start working on now)
  • https://www.chemed.org/wp-content/uploads/2025-Challenge-Organizer-Checklist.pdf
• Pre-Event form
  • Where you let us know the specifics of your Challenge so we can publish the information on our website
  • https://youbethechemist.submittable.com/submit/d6a4b8fa-f256-4b62-8b3a-3bfd6992aae2/challenge-organizers-24-25-challenge-pre-event-form
• Challenge Locations Website
  • Where we publish each Regional Challenge’s information for the public, please make sure we have you listed properly
  • https://www.chemed.org/programs/challenge/regional-challenges/
• Socials (follow, like, and share):
  • LinkedIn: @chemed
  • X: @chem_ed
  • Instagram: @youbethechemist
  • Facebook: @youbethechemist

Thank you all for doing one last push less than 3 weeks till registration closes! How fortunate CEF is to have such dedicated volunteers.

Warm Regards,

_______________________________________________________________________________________________________________________________________________________________________________________________________

Dear Challenge Organizers,

This is a reminder to join us today at 3 PM EST for our Virtual Office Hours! During this session, we’ll cover the following:

• How to access your registration data
• Key considerations for selecting your date and venue
• The importance of communication with your Team Coordinators
• Tips for finding and recruiting volunteers

We’re also thrilled to announce that Maria L, a dedicated teacher who is registered for the Collegeville Regional Challenge, is the winner of the $50 November Registration Incentive! Team Coordinators still have one more chance to win. If they register their team by December 20th, they’ll be entered into a drawing for a $25 gift card. Encourage your contacts to take advantage of this final incentive. Challenge Registration link: https://bit.ly/4eryk0U

With just 2.5 weeks left until Challenge Registration officially closes, the countdown is on! (shhh, there may be an extension announced later 🤫) Let’s make this the best Challenge yet.

We can’t wait to see you at today’s office hours!

Best regards,

_______________________________________________________________________________________________________________________________________________________________________________________________________

From: Nicole Domingues <ndomingues@chemed.org>
Sent: Tuesday, November 26, 2024 10:43 AM
To: Nicole Domingues <ndomingues@chemed.org>
Subject: Gratitude & Challenge Updates

Hello, Challenge Organizers-

As we approach Thanksgiving, we want to take a moment to express our heartfelt gratitude for everything you do to make the Challenge a success. Your dedication is helping to build the future STEM workforce, and we are so thankful to have you as part of this mission.

Here are a few important updates and reminders:

1. Monitor Your Registration Sheets

With just a few days left, encourage Team Coordinators to register by November 30^th to be entered into our drawing for a $50 Gift Card! Registration closes December 20^th.

2. Save the Date: Virtual Office Hour
Join us on Wednesday, December 4th at 3:00 PM EST for our next Virtual Office Hour. We’ll focus on effective communication with Team Coordinators and strategies for volunteer recruitment. It’s a great opportunity to connect and share ideas!

We are continually inspired by your efforts and the impact you are making. Wishing you a Thanksgiving filled with joy, gratitude, and time well spent with loved ones.

With thanks,

_______________________________________________________________________________________________________________________________________________________________________________________________________

From: Nicole Domingues
Sent: Tuesday, November 12, 2024 12:47 PM
To: Nicole Domingues <ndomingues@chemed.org>
Subject: November Registration Incentive + Weekly Recruitment Tip

Hello Challenge Organizers,

Thank you to those who attended last week’s training! Here’s the link to the recording

if you need a refresher or want to share it with your team.

As a reminder, we’re offering an incentive for Team Coordinator registration! Any Team Coordinator who registers by November 30 will be entered into a drawing for a $50 gift card. Encourage your networks to sign up early for a chance to win! Registration link for Team Coordinators is https://bit.ly/4eryk0U.

Recruitment Tip of the Week: Spread the word to your coworkers, friends, family, and neighbors! We often hear from employees that they were unaware of the Challenge opportunities – now’s your chance to change that!

Here are a few ways to share, beyond just emailing:

• Schedule a coffee chat with higher-ups to share what you’re doing in the Challenge.
• Post flyers in the break room, near elevators, or other common areas.
• Challenge five colleagues to spread the word as well.

Thank you for your efforts in expanding awareness about the Challenge. Let’s keep the momentum going!

Best regards,

_______________________________________________________________________________________________________________________________________________________________________________________________________

From: Nicole Domingues <ndomingues@chemed.org>
Sent: Tuesday, October 29, 2024 2:28 PM
To: Nicole Domingues <ndomingues@chemed.org>
Subject: Virtual Office Hours, Registration Reminder, and Social Media Boost

Hello Challenge Organizers,

We’re excited to announce our upcoming Virtual Office Hours on November 6th at 1 pm EST. Join us to address questions and share ideas. Click here to join or use the attached calendar appointment easy access.

Don’t forget to monitor your registration to stay on track. Also, a quick reminder—the cutoff date for Team Coordinators to register and be entered into the $75 gift card drawing is this Thursday. Encourage potential Team Coordinators to register soon to take advantage of this opportunity! Team Coordinators can register here: https://bit.ly/4eryk0U

Lastly, and most important, we need your help spreading the word about the Challenge in your area! Please share the following message on your personal and professional social media platforms, along with the attached image (note that the highlighted tag below will need to Change based on the Social Media platform – see attached video):

_______________________________________________________________________________________________________________________________________________________________________________________________________

🚨 Attention Educators, Mentors, and Parents! 🚨

Don’t miss out on the chance to inspire your students with <<@youbethechemist | @CEF | @chem_ed>>’s Challenge Program—a FREE, engaging STEM competition that could open doors to scholarships and other incredible opportunities! 💡👩‍🔬👨‍🔬

Act now to register and give your students the thrill of exploring #STEM in a hands-on, exciting way. 🧪✨ Let’s spark their curiosity and set them on a path toward a bright future in STEM!

🌐 Register today: https://bit.ly/4eryk0U

#YouBeTheChemist #STEM #Science #ScienceEducation #Teachers #Parents #EducationForAll #Nonprofit #STEMEducation #EducationMatters #Sustainability #Innovation #Collaboration

_______________________________________________________________________________________________________________________________________________________________________________________________________

For every Organizer who completes this and tags us correctly (see attached video for how-to), we’ll share your posts on our channels, highlighting and promoting your specific Challenge!

Thanks for your hard work and see you on November 6th!

Best regards,

_______________________________________________________________________________________________________________________________________________________________________________________________________

From: Nicole Domingues
Sent: Tuesday, October 22, 2024 7:59 AM
To: Nicole Domingues <ndomingues@chemed.org>
Subject: Team Coordinator Training Resources

Hi, Challenge Organizers-

I hope you’re doing well! Here is the link to last week’s Team Coordinator Training and attached is the slide deck for your reference. Feel free to share with anyone who might be interested.

Don’t forget to keep an eye on your registration sheets, and as a reminder, any Team Coordinator who registers by October 31st will be entered into a drawing for a $75 gift card!

Thank you for all your hard work and steadfast commitment to making this year’s Challenge a success. We truly appreciate everything you do!

Best regards,

_______________________________________________________________________________________________________________________________________________________________________________________________________

From: Nicole Domingues
Sent: Tuesday, October 15, 2024 7:19 AM
To: Nicole Domingues <ndomingues@chemed.org>
Subject: Friendly Reminders & Fun Recruitment Tip

Hi Challenge Organizers,

I hope you’re all doing well! Just a few quick reminders as we build momentum for the You Be The Chemist Challenge®:

1. Team Coordinator Training: Our first training is happening today at 4 PM EST. If any potential participants have additional questions, encourage them to join the live session. While it will be recorded and shared later, attending live gives them the opportunity to ask questions in real time and connect with other Team Coordinators from across the country.
2. Keep an Eye on Registration: Remember to check your registration on the Organizer Website to see which teams have committed to your Regional Challenge. We typically see an increase in registration after our TC training.
3. Pre-Event Forms: Don’t forget to submit your Pre-Event Form! Not ready to submit, but you have tentative information you’d like posted on our website, feel free to send it my way so Team Coordinators can start preparing.

RECRUITMENT TIP: 👉 As we near spooky season, here’s a fun way to recruit! Instead of traditional trick-or-treating, why not drop a “treat” at five nearby middle schools? Leave them a Challenge brochure and invite them to join your Regional Challenge!

• For printing on a personal printer – NO BLEED
• For electronic distribution – DIGITAL
• For printing on a professional printer – PRINT

Let me know if you have any questions or need assistance. Thanks for all your hard work!

Best regards,

_______________________________________________________________________________________________________________________________________________________________________________________________________

From: Nicole Domingues <ndomingues@chemed.org>
Sent: Thursday, October 10, 2024 11:24 AM
To: Nicole Domingues <ndomingues@chemed.org>
Subject: RE: Thank You for a Great Start! Access Registration Sheets & Upcoming Training

Hey Challenge Organizers! Me Again 😊

Love the response we have received about posting on Social Media and thought I would touch base one more time to share some graphics and possible verbiage you could use. Keep in mind that nothing is better than pictures from your actual event, so feel free to use your own photos to highlight your event.

___________________________________________________

🚨 Calling all educators, Parents, and STEM enthusiasts! 🚨

We’re excited to announce our <<Name>> Regional Challenge, hosted by the incredible volunteers from <<Name of Organization>>, on <<Date>> from <<Time>> at <<Location>>! 🧪⚙️🔬 This is a fantastic opportunity for your students to dive into STEM, solve real-world problems, and compete for scholarships! 🎓🏆

Register now to secure your spot https://bit.ly/4eryk0U – we can’t wait to celebrate the amazing students and their achievements at this unforgettable event! 🎉

#Sustainability #Innovation #YBTC #STEM #Science #FutureWorkForce #Philanthropy #CSR #ScienceEducation #EducationForAll #Nonprofit #FutureofSTEM #STEMEducation #EducationMatters

___________________________________________________

Don’t forget to tag local school districts and organizations to get their attention!

We hope this helps and thank you again for all you do!

_______________________________________________________________________________________________________________________________________________________________________________________________________

From: Nicole Domingues <ndomingues@chemed.org>
Sent: Tuesday, October 8, 2024 3:17 PM
To: Nicole Domingues <ndomingues@chemed.org>
Subject: Thank You for a Great Start! Access Registration Sheets & Upcoming Training

Hey, Challenge Organizers-

Thank you for kicking off registration on such a strong note – we truly appreciate all your hard work! Shoutout to those who’ve already submitted their Pre-Event forms (you’ll see a star next to your name below)! It makes things so much easier for educators when they have all the details early on.

Now that registration is open, you can access your Registration Sheets on the Organizer Website. If you haven’t received access or run into any issues, feel free to reach out. Remember, the sheet will automatically update as teams register, so please don’t make edits until registration closes to avoid disrupting the coding.

We’re also excited for our first Team Coordinator training next Tuesday, October 15th at 4 PM EST! Be sure to share with potential Team Coordinators who might need more information about the Challenge.

RECRUITMENT TIP: 👉 Along with the email templates we’ve provided, consider using social media to create a post that highlights the benefits of joining the Challenge—tag local schools and invite educators and parents to get involved!

We’re here to support you every step of the way, so feel free to reach out if you have any questions.

Thank you again for all your hard work!

_______________________________________________________________________________________________________________________________________________________________________________________________________

From: Nicole Domingues <ndomingues@chemed.org>
Sent: Tuesday, October 1, 2024 8:53 AM
To: Nicole Domingues <ndomingues@chemed.org>
Subject: Ready, Set, Register – YBTC Registration is now Open!
Importance: High

Hi Challenge Organizers,

Registration for the 2024-2025 You Be the Chemist Challenge® is now open!

To help spread the word and generate excitement for your Regional Challenge, we’ve attached a draft email template you can send to your contacts.

We’ve also updated our popular Organizer Checklist to assist you in planning and executing a successful Regional Challenge.

As always, our team is here to support you. Please don’t hesitate to reach out if you have any questions or need assistance.

Thank you,

_______________________________________________________________________________________________________________________________________________________________________________________________________

From: Nicole Domingues
Sent: Friday, September 13, 2024 11:37 AM
To: Nicole Domingues <ndomingues@chemed.org>
Subject: YBTC Challenge Organizer Training

Hello,

Thank you to everyone who was able to attend the Organizer Training yesterday!

You can view the recording here and the slides from the presentation are attached.

If you have not already signed-up as a Challenge Organizer, please submit your Organizer Agreement by September 20. You do not need to have a venue or date secured to submit the organizer agreement.

Lastly, we stressed the importance of sharing information about the Challenge on your socials, so don’t forget to follow, like and post our Challenge Updates on CEF’s socials.

We would also love for you to begin promoting the Challenge on your own socials and we’ve taken care of your first post below! Click on the “Share on” for your desired platform (you can do them all if you like) and copy and paste the provided captions below for the designated social media platform to share about the Challenge on your socials. Bonus points if you can get your company to share on their socials as well.

Together we can inspire the future STEM Workforce!

The Challenge Team

_______________________________________________________________________________________________________________________________________________________________________________________________________

From: Nicole Domingues <ndomingues@chemed.org>
Sent: Wednesday, September 11, 2024 7:23 AM
To: Nicole Domingues <ndomingues@chemed.org>
Subject: REMINDER: Challenge Organizer Training tomorrow
Importance: High

Good Morning Challenge Organizers-

Reminder: We will have a Challenge Organizer Training tomorrow, September 12^th at 3 pm EST. Attached is a meeting invite, and you can also access the session directly through this Zoom link: https://us06web.zoom.us/j/81914506867?pwd=gvYtbsaVFMr8wa62TYC3DHblNgDbVz.1

If you are unable to attend, we will send a recording of the training out on Friday.

Thank you to the organizations below for their commitment to help inspire and build the future STEM Workforce!

Let us know how we can support you!

Thank you,

The Challenge Team

_______________________________________________________________________________________________________________________________________________________________________________________________________

From: Nicole Domingues <ndomingues@chemed.org>
Sent: Tuesday, September 3, 2024 11:30 AM
To: Nicole Domingues <ndomingues@chemed.org>
Subject: YBTC Challenge: Regional Challenge Update
Importance: High

Hello Challenge Organizers-

We hope you enjoyed the long holiday weekend and are continuing to spread the word about this year’s You Be The Chemist Challenge®.

Our Challenge Location page has been updated to reflect the Challenges that we already have agreements for. If you have not submitted your Organizer Agreement yet, know that the cut off date is September 20^th and you do not need to know specifics about your Challenge at this time.

Reminder: We will have a Challenge Organizer Training September 12^th at 3 pm EST. Attached is a meeting invite, and you can also access the session directly through this Zoom link: https://us06web.zoom.us/j/81914506867?pwd=gvYtbsaVFMr8wa62TYC3DHblNgDbVz.1

Thank you to the organizations below for their commitment to help inspire and build the future STEM Workforce!

Let us know how we can support you!

Thank you,

The Challenge Team

_______________________________________________________________________________________________________________________________________________________________________________________________________

From: Nicole Domingues <ndomingues@chemed.org>
Sent: Friday, August 16, 2024 11:24 AM
To: Nicole Domingues <ndomingues@chemed.org>
Subject: RE: YBTC Challenge: Seeking In-Person Regional Challenge Organizers!
Importance: High

Happy Friday Challenge Organizers-

After only 5 days of our Organizer agreement window being open, we already have our first confirmed Regional Challenges! How many more will we get this year?

Thank you to the organizations below for their commitment to help inspire and build the future STEM Workforce!

Don’t forget to fill your Organizer Agreement, so we can add you to the list as well!

Thank you,

The Challenge Team

_______________________________________________________________________________________________________________________________________________________________________________________________________

From: Nicole Domingues
Sent: Monday, August 12, 2024 11:56 AM
To: Nicole Domingues <ndomingues@chemed.org>
Subject: YBTC Challenge: Seeking In-Person Regional Challenge Organizers!
Importance: High

Happy Monday,

As CEF gears up for an exciting 2024-2025 You Be The Chemist Challenge®, I’m reaching out to invite you to become an in-person Regional Challenge Organizer!

In this role, you’ll play a vital part in bringing the Challenge to life in your region. You’ll be responsible for tasks like securing a venue, coordinating logistics, and overseeing the competition itself.

 The Time To Act Is Now 

We understand you might not have specific dates or venues confirmed yet – that’s perfectly fine! To express your interest, simply complete the Organizer Agreement by September 20th. Upon your submission of the agreement, you will receive access to the organizer website via the confirmation email, so be sure to follow the steps on Submittable to ensure you receive notifications from the platform.

• If you plan to have a Co-Organizer, only the person who wants to be the Point of Contact on our website needs to fill out the agreement. There will be a place to fill in co-organizer information.

 To learn more and get involved:

• Virtual Organizer Training Session: Join us on Thursday, September 12th at 3:00 PM EST for a comprehensive training session. We’ll also be recording the session for your convenience.
• Meeting Invite & Zoom Link: Attached is a meeting invite, and you can also access the session directly through this Zoom link: https://us06web.zoom.us/j/81914506867?pwd=gvYtbsaVFMr8wa62TYC3DHblNgDbVz.1

 Here’s a glimpse into the Regional Challenge experience:

• Teams of 3-4 students will answer timed questions, showcasing their chemistry knowledge.
• Simultaneously, teams will create videos tackling an innovative solution to a community-based challenge.
• Regional Challenge and video scores will be combined to determine State Winners.
• The top 5 state winning teams will advance to the National Challenge, where they’ll present their solutions to expert judges and compete for scholarships!

We’re thrilled about the upcoming Challenge season and believe your participation will make a significant impact. If you have any questions, please don’t hesitate to reach out. We look forward to potentially working with you this year!

Thank you for your consideration,

_______________________________________________________________________________________________________________________________________________________________________________________________________

From: Nicole Domingues <ndomingues@chemed.org>
Sent: Friday, August 2, 2024 11:16 AM
To: Nicole Domingues <ndomingues@chemed.org>
Subject: YBTC Challenge Brochure is ready and Back to School

Happy Friday, Challenge Organizers-

I hope this message finds you well. I wanted to take a moment to share some 2024-2025 Challenge recruitment resources with you:

Original Templates shared with you last month for:

• Teachers – Unlock Your FUN & FREE STEM Toolkit!
• Administrators – School Administrators AKA “Superheroes of Schools”

NEW Follow up template if you have already sent the others:

• Welcome Back to School

Our One Pager:

• Early Challenge Recruitment.pdf
• Early Challenge Recruitment One Pager with CO info.docx – version you can customize with your information just save as a PDF before you send out

Our brand-new Challenge Flyer, which is attached in three different versions:

• For electronic distribution – DIGITAL
• For printing on a personal printer – NO BLEED
• For professional printing – PRINT

Feel free to use any of the attached resources to fit your Challenge Recruitment needs keeping in mind that this is the perfect time to reach out to educators as they prep for the new school year!

Finally, I wanted to share some important dates with you all:

• Organizer Agreement window opens on August 12 and will close on September 20 – this is when you officially commit to organizing an in-person Challenge for this cycle.
• The window for Regional Challenges this year will be from January 19 to March 2 – before selecting your date, be sure to check local calendars for holidays, sporting events, other academic competitions, etc.

Thank you for your continued support and dedication. We look forward to working with you this year!

Best regards,

__________________________________________________________________________________________________________________________________________________________________________

From: Nicole Domingues
Sent: Thursday, May 23, 2024 8:42 PM
To: Nicole Domingues <ndomingues@chemed.org>
Subject: RE: Early Challenge Recruitment

Hello, Challenge Organizers-

Some of you have asked if there is a way to add your contact information to our new one pager and we have made it happen!

Please see the attached Word Document where the white text can be added to include whatever info you would like. Then you can save it a PDF and send it to whomever you would like.

Keep the great ideas coming!

__________________________________________________________________________________________________________________________________________________________________________

From: Nicole Domingues
Sent: Monday, May 20, 2024 10:58 AM
To: Nicole Domingues <ndomingues@chemed.org>
Subject: Early Challenge Recruitment

Hey Challenge Organizers,

I hope this email finds you well. At CEF, we heard your feedback about starting recruitment earlier, but want to respect your time and efforts.

Attached to this email are two templates for your use. One email is for educators and the other is for school administrators. Feel free to edit and use however you feel necessary, populate with the contacts you already have, and send. We hope that educators are a little more receptive this time of year and will follow the steps to join our mailing list so CEF can keep them engaged throughout the summer and until registration opens in October.

I am also attaching our new one pager for your reference. You do not need to include this in the email as the template has the one pager link at the bottom.

As always, reach out with any additional suggestions you have on ways CEF can support you and your Challenge recruitment efforts.